Selectmen’s Meeting Minutes — August 14, 2007—4:00 p.m. — Memorial Hall

The meeting was called to order at 4:00 p.m. by Chairman, Joe Judd.  Other members present John Payne and Bob Manners.

Noteworthy News:
Meeting with Buckland Selectmen on August 16, 2007 @ 6:30 p.m. in Buckland to discuss the possibility of sharing highway equipment.
Annual Bridge Dinner will be held this Saturday, August 19th at 5:30 p.m.  Tickets are still available.

4:00 p.m.  Senior Center Direction Selection Committee (Nancy Hodges, Terry Mosher, Stephen Racz, Jackie Stanford, Judy Sullivan and Barbara Scott in attendance).  Terry Mosher began the discussion by providing an overview of the process that was used to screen the resumes; choose candidates for interview, the interview process and the outcome of the interview process.  While the Committee understood that the Shelburne Board of Selectmen would have preferred to have three finalists brought before them, the unanimous consensus of the Committee was geared toward one particular candidate.  Members of the Committee shared their particular thoughts about the recommended candidate.  Following that discussion, it was decided to schedule a second meeting with the top candidate on Tuesday, August 21st at 4:00 p.m.  Members of the Selection Committee as well as members of the Board of Selectmen will attend. The meeting will allow for the candidate to learn more about the organizational structure of the Center, its’ funding sources and its’ needs as well as provide the Board of Selectmen an opportunity to meet and learn more about the individual.

4:30 p.m. Bob Gonzales, Chairman Board of Health
The first topic of discussion was concerning the vacancy on the Board of Health.  Bob indicated that he is comfortable moving on and would like to find someone with experience in the areas of restaurant and housing inspections.  He discussed the need to create a schedule for inspections to eliminate the late night phone calls from individuals who expect a response the next day.  Bob feels that at least 72 hours notice is reasonable.  John indicated that he would like to continue working with the Board of Health and reaffirmed that the Selectmen would like very much to have a good working relationship with them.  Bob agreed.
In the interest of filling the vacancy, John invited Deb Couthino of Shelburne to attend the meeting.  Deb currently holds a real estate license, is a certified EMT and has completed the serve-safe course.  Before making a decision, Bob requested an opportunity to meet with Deb to discuss the responsibilities of the job.  Once he has had that opportunity, he will bring forth his recommendation to the Board of Selectmen.
Title V Inspection at 98 Shelburne Center Road – at the request of Bob Gonzales, former Board of Health member Irene DeJackome conducted a Title V inspection at the above mentioned residence on July 25th.   The proposed buyer of the property Holly Majkut was present for the discussion.  She and her husband are awaiting a letter from the Board of Health indicating that the septic system passed the Title V inspection.  Bob indicated that the septic system did indeed pass however because the well is located less than 100 feet away, the new owners will be required to test the water in six months and again in one year.  Bob had not had an opportunity to put the information in writing to the Majkuts.  Terry Mosher agreed to draft the letter for Bob to sign in order to expedite the process.
Compensation for the inspection was also discussed.  Boards of Health members receive $75.00 per Title V inspections; this particular septic system required two inspections for a total of $150.00. Being that Irene DeJackome conducted each inspection, it was agreed that she should be compensated for her work however, because she was not a member of the Board of Health at the time of the inspection, compensation will have to be paid using some other means.  It was agreed that a check would be written to a member of the Board of Health and they in turn would hand the money over to Irene.   Lastly, Joe recommended that the vote taken to assign John Payne as liaison to the Board of Health be rescinded as it is unprecedented to have a member of the Board of Selectmen serve in that role.  Following a brief discussion, a motion was made by Bob and seconded by Joe.  The vote was as follows:  Joe and Bob – yes; John – abstained.
Housing Inspections – John is anxious to determine whether or not the Town will use the services of the F.R.C.O.G. or hire an independent inspector on an as needed basis.  Joe has had preliminary discussion with Richard Calisewski of Deerfield who charges $30.00 per hour.  The Board will invite Mr. Calisewski in to their September 6th meeting along with the members of the Board of Health to hear his proposal. 

NEW BUSINESS:
Shelburne Free Public Library Trustees RE: Request to Appoint John Pollard – acting on a request made by Sherry Clark, Chair of the Shelburne Library Trustees, Bob made a motion to appoint John Pollard.  John seconded the motion.  Motion carried unanimously.

OTHER BUSINESS:
Better Communication with Town Boards – John suggested that members of the Board of Selectmen attend a couple of meetings of our various town boards and committees to observe how their meetings are run.  He suggested that perhaps the Board of Selectmen can play a role in helping the various Boards and Committees become more effective.

Ethics Commission Training has been scheduled for Monday, December 3, 2007 at 6:00 p.m.  Although Shelburne is hosting the training, Buckland officials will also be invited to attend.

Motion to adjourn made by Bob at 5:25 p.m.  John seconded the motion.  Motion carried unanimously.

Respectfully submitted,

Terry Mosher
Executive Secretary